Wedding & Event Rental Rates

Wedding & Event Rental Rates for 2022-2023

Whatever your event, the UBC Boathouse is the perfect place! Rental rates and current policies are effective from December 1, 2022.

The UBC Boathouse reserves the right to change rental rates or season packages at any time.
The UBC Boathouse reserves the right to restrict start and end times of events in order to accommodate full event bookings. Time for vendor set-up and takedown is required as part of the rental block. Vendor set-up requires two hours prior to guest arrival; vendor takedown requires one hour after guest departure. 

8 Hour Event Rental Rates

Peak Season:
April–October
Low Season:
November–March
Monday–Thursday $4,000 $3,000
Friday–Sunday $6,500 $5,500

 

Additional hours beyond the 8 hour rate are charged at $150 per hour. 

Firm bookings require a non-refundable and non-transferable deposit of $1500 for Monday-Thursday bookings and $2500 for Friday-Sunday bookings. Full payment of the outstanding balance is due 60 days prior to the rental date.  

Venue Estimate

Fee Type Amount Fee Details
Event Rental Fee

$3000-$6500 

See price table above.
$150 per hour beyond the 8 hour rate. 

Set-up and Take-down Package

Included

Includes one full set-up and one full take-down of all facility tables and chairs and removal of garbage and recycling. This set-up and take-down are done outside of the rental block time.

SOCAN & Resound

$46/$92

Federally imposed music tariff: $46 for music only, $92 for music and dancing.

Special Event Insurance

$40-$300

Varies based on the number of guests and whether alcohol is being served. This insurance is required. A quote from our insurance provider will be included within your venue contract. You are welcome to book insurance through us or through your own insurance provider. Should you book it on your own, we require a copy of it no later than 30 days in advance in order to waive the quoted policy.

Galley Fee

$1000

This fee is waived if you book with a preferred catering vendor.

Cleaning

$150

Waste removal and janitorial cleaning of facility. An additional charge may be required post-event if significant cleaning is required.  

Applicable Taxes on Above Items  

GST

Based on the current tax structure that is in place at the time payment is due.

Refundable Damage Deposit

$1000

Damage deposit is due at the time of full payment and fully refunded after the event unless damage or other violations have occurred.  

 

Statutory Holiday, Long Weekend & Special Date Rates

  • Statutory holidays are booked at the Friday-Sunday rate of said season. 
  • Weekdays that fall directly prior to a statutory holiday are booked at the Friday-Sunday rate 
  • Special dates including, but not limited to, December 31 are booked at the peak Friday-Sunday rate  

Dock Reservations

As a fully floating venue, the lower docks provide a unique on water space for an outdoor ceremony and/or cocktail hour.   

The docks are complimentary within your event hall rental; however, the docks are a public space that are shared with registered rowing and paddling programs. Ceremony and cocktail receptions will be approved around practice and program schedules, 4 months prior to your event date. Please seek written approval for your desired ceremony and/or cocktail hour time 4 months prior to your event (and before you print and send your guest invitations). You may request the historical schedule to obtain idea for your desired date.   

The dock is not available for events November-February.  

Wedding Rehearsals

Lead by your officiant, gather with your wedding party and family to rehearse the finer details of your ceremony.  

Rehearsals booked during regular operating hours are complimentary and are booked for a maximum of one hour.  

Rehearsals may be tentatively booked 60 days prior to the wedding date however, they are not confirmed until 2 weeks prior. Please note that regular operating hours are subject to change.  

Don’t Miss Out on Booking Your Date!

Submit an inquiry and we’ll get back to you within one business day.