Event Hall Rental Rates

The John M.S. Lecky UBC Boathouse offers a stunning and unique setting for all types of special events and weddings. Featuring exposed cedar beams and floor to ceiling glass walls which allow natural light to flood in providing stunning views of the North Shore Mountains. The event hall opens onto a 44′ by 10′ balcony overlooking the Fraser River. Conveniently located close to the Vancouver International Airport, the Richmond Olympic Oval and central to Richmond’s dining, shopping, entertainment and business district.

Venue Features

  • Capacity for seated functions from 20 to 150, or gatherings of up to 180
  • Flexible floor plan arrangements and complimentary planning appointment with our team
  • Adjoining patio and fireside lounge
  • Complimentary use of lower dock for ceremony or cocktail hour (shared space with athletes)
  • Facility tables and chairs plus the set-up and take-down of those tables and chairs
  • Free wireless internet in event hall
  • Built in PA audio system with microphone
  • Ceiling mounted Power-Point ready projection system and Smart TV
  • Full service food and beverage facilities
  • No noise restrictions, bookings may continue until 3am
  • Day-of Venue Coordinator on-site for the duration of your event
  • Complimentary 1-hour wedding rehearsal during business hours
  • Team building opportunities in both rowing and dragon boating, add as a package to any event hall booking
  • Within walking distance of the Canada Line skytrain
  • Free parking along River Road

 

For more information on the venue and the event hall, please browse through the sidebar options as this is the best place to learn about all the offerings here at the UBC Boathouse. To arrange a venue tour, please contact our main office. If you have a date in mind, check our online calendar to see if it is available.

RENTAL RATES FOR 2017-2018

Whatever your event, the UBC Boathouse is the perfect place! Rental rates and current policies are effective as of December 1, 2016. All rentals with signed contracts and paid deposits between December 1, 2016 and November 30, 2017 are guaranteed pricing and policies within said contract. The UBC Boathouse reserves the right to change rental rates or season packages at any point outside of these dates.

8 Hour Event Rental Rates

The UBC Boathouse reserves the right to restrict start and end times of events in order to accommodate full event bookings

Peak Season:
May – September
Shoulder Season:
April, October
Low Season:
November – March
Monday – Wednesday $2000 $1500 $1250
Thursday $2400 $1800 $1450
Friday $4100 $3000 $2050
Saturday $5900 $4100 $3000
Sunday $3500 $2100 $1875
Additional hours exceeding an 8 hour time block will be billed at $150 per hour
5 Hour Event Rental Rates

The UBC Boathouse reserves the right to restrict start and end times of events in order to accommodate full event bookings

Peak Season:
May – September
Shoulder Season:
April, October
Low Season:
November – March
Monday – Wednesday $1600 $1200 $1050
Thursday $1900 $1400 $1200
Friday $3250 $2400 $1675
Saturday $4425 $3400 $2350
Sunday $2700 $1900 $1550
Additional hours exceeding a 5 hour time block will be billed per the table below

 

*Note: Statutory holiday, long weekend & special date rates:
  • Statutory holidays are booked at the Sunday rate of said season,
    unless the holiday falls on a Friday or Saturday in which case they are booked at the Saturday rate
  • Sundays that fall on a long weekend are booked at the Friday rate
  • Mondays that fall on a long weekend are booked at the Sunday rate
  • Weekdays that fall directly prior to a statutory holiday are booked at the Friday rate
  • Special dates including, but not limited to, December 26, December 31, January 1 and others are booked at the peak Saturday rate

 

Additional Hours Billing for 5 Hour Bookings

Hours exceeding an 5 hour time block will be billed per the table below

Peak Season:
May – September
Shoulder Season / Low Season:
October – April
1st Hour 2nd Hour 1st Hour 2nd Hour
Monday – Wednesday $125 $150 $100 $125
Thursday $150 $200 $125 $150
Friday $200 $300 $150 $200
Saturday $500 $650 $200 $250
Sunday $200 $300 $100 $125
Wedding Rehearsals

Rehearsals booked during regular operating hours are complimentary and are booked for a maximum of one hour. Rehearsals booked outside of regular operating hours are billed at $150/hr. Rehearsals may be tentatively booked 60 days prior to the wedding date however, they are not confirmed until 2 weeks prior. Please note that regular operating hours are subject to change.

 

Venue Rental Estimate

The UBC Boathouse event philosophy is based on the belief that planning events with us should be a seamless and enjoyable process. To ensure this, one of our values is transparency which means that we are committed to providing all the fees associated with events up front so that no one is surprised at any point in the process. Here is a fee breakdown for event rentals:

Fee Title Fee Amount Fee Details
Event Rental Fee Varies This fee depends on the day of the week that you are booking and whether you are interested in a 5 or 8 hour block. See pricing tables above for the rental fee that corresponds with that you are wishing to book.
Full set up and take down package Included in your Rental Includes one full set up and one full take down of all facility tables and chairs and removal of garbage and recycling. This set up and take down is done outside of the rental block time.
SOCAN & RESOUND Tariff $44/$90 $44 for music only, $90 for music and dancing. See FAQ’s for explanation on this fee.
Special Event Insurance $20-$300 Varies based on number of guests and whether alcohol is being served. Insurance is required. We will provide you with a quote from our insurance provider along with your contract. You are welcome to simply book that insurance through us or through your own insurance provider. Should you book it on your own, we require a copy of it no later than 30 days in advance in order to waive the quoted policy.
Taxes Varies Based on the current tax structure that is in place at time payment is due.
Galley Fee $400 This fee is waived if you book with a preferred catering vendor.
Refundable Damage Deposit $600 The damage deposit is provided at the time of full payment. It is fully refunded after your event unless damage has been incurred or other violations have occurred.